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    Grinnell College
   
 
  Dec 18, 2017
 
 
    
2017-2018 STUDENT HANDBOOK

Residence Life Policies and Procedures



Sarah Moschenross, Dean of Students
Joe Rolón, Director of Residence Life
Lauren Myers, Technical Assistant II

The Department of Residence Life provides intentional leadership for our residential community. The department includes a student staff engaged in building community and committed to supporting students; and student-centered Student Affairs educators supporting self-governance, and exercising the best practices of our profession. We focus our efforts on the physical environment, personal development, community development, and student learning.

  • Our department partners with colleagues to provide a safe, healthy, comfortable, and welcoming residential environment that fosters ownership, accommodates individual needs, and affords students the opportunity to achieve their goals.
  • We advance personal development by helping students navigate transitions, prepare to succeed at the College, build life skills, explore identities, and become more socially conscious. We encourage responsible decision-making as students maneuver within this self-governing community and a broader world.
  • We promote community development by encouraging students to create a respectful community that fosters relationships and values diverse perspectives. Community members resolve conflicts by assuming personal responsibility, developing strong interpersonal skills, and holding each other accountable.
  • We enhance student learning in a challenging and supportive environment by valuing academic scholarship and creating opportunities for learning outside the classroom, thereby establishing a lifelong passion for learning.

The Department of Residence Life administers all room placements, room changes, off-campus permission and all room draw processes including but not limited to semester leaves and special room draws, as well as oversees the residence life-related policy development and implementation.

Procedures

Room Draw Procedures are located on the Residence Life Room Draw website.

Students are responsible for meeting residence life deadlines to be eligible for on- and off-campus housing. Students with disabilities who require accommodations in order to more fully access the residential environment, need to submit documentation to the Coordinator of Student Disability Resources.  In order to have access to the widest range of accommodation options, returning  students are encouraged to submit documentation at least 4 weeks prior to room draw and new students are encouraged to submit documentation by June 15th.

Events in Residence Halls and College-Owned Housing

Students wanting to use a residence hall lounge, College-owned house, or event space for an event with 20 people or more must reserve the space through Conference Operations by 5 pm on Friday at least one full week before the event.  Residents in College-owned houses must communicate their event plans with the RLC of Smounker in accordance with the afore mentioned timeline.  Similarly, BCC Monitors must communicate their event plans with the Assistant Director of Intercultural Affairs in accordance with the afore mentioned timeline. Events with alcohol must follow the procedures for obtaining an alcohol agreement as outlined in the Alcohol and Other Drug Policy in the Student Handbook.

Failure to obtain permission to use the lounge, house, or event space, or abide by the procedures for making reservations or obtaining an alcohol agreement, may result in student conduct action and/or monetary restitution charges.

Conference Operations will inform the building RLC when an event reservation is confirmed. But student-hosts are encouraged to communicate directly with the building RLC and to utilize them as partners to ensure a safe and fun event.

Events in residence halls and houses, whether they serve alcohol or not, must end by 11:00pm on weeknights (Sunday-Thursday) and end by 1:00am on weekends (Friday, Saturday).

Concerts in Gardner Lounge that produce amplified music will be limited to weekends (Friday, Saturday) and no more than two weeknights (Sunday-Thursday) per semester total.

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Author: Residence Life

Rationale:

  • to inform students how to reserve residence hall lounges and other spaces;
  • to facilitate the proper use of residence hall lounges and College-owned houses for social and/or intellectual activities.

Residence Life Policies

Room Assignments

Students choose their room according to their class standing (as determined by the Registrar) and are randomly assigned a room draw number.

  1. Continuing students draw into their room each spring for the following academic year. Random numbers are assigned each spring according to class standing (i.e., seniors, third-year students, and second-year students). Updated residence life/housing procedures are available on the Residence Life website beginning in February. Students who cannot be present at room draw need to notify Residence Life staff members and make arrangements for their room to be drawn by another student proxy.
  2. First-year student rooms are reserved in each residence hall before the campus Room Draw occurs, and are assigned during the summer months. Individual requests are honored when possible.
  3. A student contracts space in College housing, not a specific room. The Department of Residence Life reserves the right to assign or reassign students.

Room changes

Room changes are the last option in resolving conflict regarding student's living situation, barring any exceptional circumstances such as health reasons.

  1. Prior to consideration of a room change, the students are required to work through conflict resolution using their Residence Life Coordinator. Students requesting a room change must discuss issues with their current roommate(s).
  2. The Residence Life Coordinator notifies the Director of Residence Life/Technical II of their support or lack of support for a room change.
  3. The Director of Residence Life/Technical Assistant II makes the final decision regarding a room change.
  4. Room changes are not to be made during the first three weeks of each semester unless exceptional circumstances exist. The Director of Residence must authorize any exceptions to this room freeze.

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Author: Residence Life

Rationale:

  • to inform students of the room change process;
  • to encourage communication and conflict resolution among roommates;
  • to provide flexibility for exceptional circumstances.

Room Vacancies

When space is needed, the Director of Residence Life may require a student living alone (in a room other than a single) to consolidate by finding a roommate from among other students in the same circumstance or move into another room. The Residence Life Coordinator will work with students to best resolve vacancy situations for the overall housing of Grinnell College students.

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Author: Residence Life

Rationale:

  • to clearly communicate to students when room consolidations might be necessary;
  • to provide autonomy when finding a new roommate;
  • to ensure vacant room(s) in case of an emergency.

Check In and Check Out Procedures

Check-in and inventory
  • Each residence hall room is inventoried for furnishings and physical condition.
  • A completed copy of the Room Inventory Report is left in the room for occupants.
  • The original form is maintained by the Residence Life Coordinator.
  • Students are required to review the inventory form, note discrepancies, sign it and return it to the Residence Life Coordinator during the first week of classes.
Check out
  • At the end of each semester, notices are posted with procedures for vacating rooms and returning keys.
  • Check out with your Residence Life Coordinator or student staff. Students who fail to check-out without the Residence Life Coordinator forfeit their right to appeal furnishing and condition charges.
  • Upon departure from the room, students should leave their rooms locked, clean, and orderly.
  • Students leaving campus who want mail forwarded to an address other than that in the campus directory should contact Crady Mail Services.
  • Pay outstanding fines and bills to the Cashier.

Room Inventories and Condition Policy

Completed Room Inventory Reports are placed in each student room by Residence Life staff. Please review the form and note discrepancies. Ask the Residence Life Coordinator or student sfaff to review discrepancies with you.

Your room is inventoried when you move out of the room. You are financially responsible for the furnishings and physical condition of your room. Occupants are equally responsible for damaged or missing furniture unless otherwise agreed upon by roommates.

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Author: Residence Life

Rationale:

  • to accurately inventory items in and the condition of the room;
  • to ensure students are appropriately held accountable for missing or damaged property.

Room Keys, Pioneer One-Cards

At the beginning of each school year Residence Life staff members distribute keys for residence hall rooms. Pioneer One-Card (or P-Cards) are distributed by Dining Services. The cards are activated for access to the residence halls by Campus Safety.

Lost Keys - Immediately report any lost residence hall key to your Residence Life Coordinator or the Technical Assistant II. The Residence Life Coordinator/Technical Assistant II will then order a new lock for the room (also known as a "recore") and new keys for any roommates.  Students may pick up their keys from Campus Safety. Students will lose their $50 key deposit when a key is lost, and they will be issued a new $50 deposit for the new key (which will be refunded when the key is returned at the end of the year). Lost Pioneer One-Cards or P-Cards are replaced by Dining Services for a $25 fee.

Opening Student Rooms for those who have Forgotten their Keys - Student rooms are unlocked for students who lock themselves out within the following guidelines:

  1. From 9:00 a.m. to 5:00 p.m. students may contact their Residence Life Coordinator to unlock their door, provided that their RLC is available. If their Residence Life Coordinator is not available, students should contact Campus Safety. The student may be charged $10 for unlocking a student's room by Campus Safety staff.
  2. After 5:00 p.m., students should contact Campus Safety to have their room doors unlocked. The student's account may be charged $10 for unlocking student rooms by Campus Safety staff. Campus Safety officers are usually busy, and it may take them some time to get to a student's room.
  3. Please note that the $10 charge is for providing entry/access to the room, not unlocking the door.  The door will remain locked for security purposes, unless this takes place on a weekend when a replacement key is not readily available.
  4. A student must present his/ her/hir student ID (Pioneer One-Card or P-Card) to the person from whom assistance is requested.

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Author: Residence Life

Rationale:

  • to educate students on appropriate channels and resources for unlocking rooms;
  • to inform students of the cost associated with replacing keys and/or P-Cards.

Furnishings Policy

  1. Students are prohibited from moving College-owned furniture from one room to another.
  2. Upon a report to the Director of Residence Life that there is unassigned College-owned property in a student room, a notice that the furniture must be returned to the designated location is given. Failure to comply may result in disciplinary action (such as referral to Judicial Council) and/or a monetary/community restitution fine.
  3. Room furnishings should never be placed in hallways, stairwells, or other common areas. Policy violations may result in disciplinary action (such as referral to Judicial Council).

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Author: Residence Life

Rationale:

  • to maintain the safety of College-owned furniture;
  • to ensure furniture remains available for others;
  • to explain consequences for removing items.

Personal Property Liability

The College assumes no liability for loss or damage to a student's personal property. Students are encouraged to insure their personal property on their own or through family insurance plans.

Damage Deposit

A damage deposit of $100.00 must be brought current annually by July 15th. Residence hall damage charges and fines are charged against this deposit.

Storage

During the academic year, secure storage is available in each residence hall for empty luggage and totes.  Students must contact their Community Advisor (CA) to access this free service during the semester.

End of the year storage - At the end of the academic year, all items must be removed from the trunk room by the date posted in order to prepare for summer storage. All items left in the trunk room after this time will be considered abandoned and will be discarded.

Summer storage - Over the summer, or while studying away from campus, storage is handled by a local company that charges a nominal fee for each item stored.  More detailed information about the summer storage program will be provided during the academic year.  Grinnell College does not store items for non-resident students over the summer.

Storage for leaves of absence - Students taking a leave of absence during the academic year need to remove all items from the trunk rooms. These students should contact C & K Transfer at 641-236-3418 directly to arrange off-campus storage or arrange for shipping items home (see below).

Packing and Shipping Student Belongings - Total Choice Shipping is available to pack and ship student belongings due to leaves of absence or any other unexpected need. They are located at 812 Commercial St., Grinnell, Iowa 50112 and can be reached at 1-800-284-2564.  

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Author: Residence Life

Rationale:

  • to inform students that the College assumes no liability for the loss or damage of personal property;
  • to encourage students to insure their items.
  • to explain storage options

Vacating Rooms During College Breaks

Students are required to leave their rooms between semesters. In some instances, international and US global nomad students may be granted special permission to remain in the residence halls between semesters. During the winter break, the residence halls and other College-owned housing (e.g., language and project houses) become substance-free. Policy violation may result in disciplinary action. Students may not return early from winter or summer breaks to the residence halls or College-owned houses.

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Author: Residence Life

Rationale:

  • to recognize the limited resources available to students during Winter Break;
  • to assist international and/or US global nomad students who cannot afford to travel home.

Custodial Service

The custodial staff clean the lounges, corridors, and bathrooms of each residence hall. Students are expected to keep their rooms clean and in order during the semester. A vacuum cleaner, broom, and other basic cleaning materials are available in a student cleaning closet(s) in each residence hall and may be used at any time.

Laundry Facilities

Student laundry facilities are located in Dibble, Younker, Loose, Main, Rathje, Rose, Kershaw, and Lazier. Students living in College-owned housing have access to residence hall laundry facilities. Fees for laundry are included in room and board, and the machines do not have additional costs.

Pets

Amphibians, birds, fish, invertebrates, rodents (except ferrets), or reptiles that are non-poisonous and non-dangerous are permitted in student rooms. Conditions that must be met for pet ownership on campus include:

  • the permission of the roommate;
  • registration with the RLC (see below for more information);
  • proper care of the pet, including feeding and cleaning;
  • proper housing (i.e. cage/container) for the pet (see below for more information)

Please note that any food or accessories for the pet must be kept in the student room (and not in kitchen refrigerators, for example).

Approved pets are granted access only to the residential dwelling occupied by the individual. They are not permitted in other areas of the college campus.

Registration: Registration of the pet is required prior to the pet being brought to campus. For the safety of your pet, you are required to register your pet with your RLC.  Once you have contacted your RLC, they will provide you with the Grinnell College Pet Registration Form.

Unauthorized Pets: Cats are not allowed in the residence halls, and dogs are not permitted in ANY College- owned housing. Please be aware of the following response steps:

  • Cats, dogs, and ferrets are not allowed. Do not bring an unauthorized pet into the residence halls.
  • If unauthorized pets are found, the RLC will meet with the student and create a timeline for the student to remove the pet.
  • If that timeline (created by the student and RLC) is not met, the student will meet with the Director of Residence Life, and another timeline will be created for the student to remove their pet.
  • If the second timeline for pet removal is not met, the student's participation in Room Draw for the upcoming academic year will be affected (i.e. the student will lose their Room Draw number and will choose a room at the end of their class). Additionally, the College will partner with Poweshiek Animal League Shelter (PALS) – and, if necessary, the Grinnell Police Department – to remove the pet from College housing in order to find the pet a new home.
  • Please note that any requests to live off-campus due to pet ownership will not be granted.

Proper Care of Pets & Cages/containers: With the exception of fish, animals should be fully enclosed in six-sided metal, glass, or wood cages according to the following minimum guidelines:

  • each cage has a locking device;
  • cages with solid sides also have at least four square inches of ventilation space covered in screening;
  • hinged top cages have top weights ten times the animal's weight, or locks every 20 inches opposite the hinged side;
  • the openings on all other cages must have locks for every 20 inches of door.

Cats in Campus Houses: Cats are ONLY allowed in Campus houses (i.e. Language Houses and Project Houses) under the following conditions:

  • A confidential house vote is to be conducted by the Residence Life Coordinator. One "no" vote prohibits the house from having a cat.
  • Cats living in Campus houses must be registered with the RLC.
  • The person who registers the cat is responsible for its care. Neglect or abandonment of a cat is prohibited.
  • Cats must have current and appropriate vaccinations. Owners or caretakers must submit proof of vaccinations to staff from the Department of Residence Life.
  • Cats must be spayed or neutered.
  • Only one cat per house is permitted.
  • Any complaints about the cat may result in its removal from the house

Complaints: Any College community member may file a complaint about unauthorized pets in Campus student housing, or pets that are causing a disturbance or being abused on campus. Complaints should be filed with the Director of Residence Life.

Breaks: During Fall, Winter & Spring Breaks, Students must provide proof to their RLC that their pets will be taken care of during breaks (For example, a friend will care for the pet.  Pet will be at a shelter, etc).  Not following these guidelines will lead to removal of the pet from campus.  At the end of the school/academic year, pets cannot remain in the rooms. 

Removal of Pets from Campus: If the Office of Residence Life is notified of any mistreatment or negligence, receives a complaint, or if conditions outlined in this policy are violated, pets may be removed from campus. Any cost incurred by removal of the pet will be charged to the pet owner.

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Author: Residence Life

Rationale:

  • to clearly outline the acceptable pets allowed in College-owned residence halls and houses;
  • to minimize animal allergens or noise in on-campus residences;
  • to protect the safety and welfare of animals/pets.

Assistance and Service Animal

Grinnell College is committed to supporting the needs of individuals with disabilities who may require a Service Animal, Service Animal in training, or Assistance Animal in order to have full and equitable access to the Grinnell College campus environment and experience. Service and Assistance Animals can play an important role in facilitating the independence of an individual or mitigating functional impacts of certain types of disabilities. Because Grinnell College values the safety, health, and well-being of students, faculty, staff, visitors, and the Service or Assistance Animal, these guidelines will be considered when considering a Service or Assistance Animal access to areas of campus where animals that serve as pets only would not typically be permitted.

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Author: Disability Resources

Rationale:

  • to clearly outline the requirements for animals allowed in College-owned residence halls and houses;
  • to meet the needs of individuals with disabilities;
  • to protect the safety and welfare of animals.

Quiet/Courtesy Hours

Excessive noise infringes on a student's right to study, sleep, or reside in peace. Failure to cooperate with the quiet/courtesy hours policy may result in student conduct action. Official quiet hours and penalties for violation are determined through a hall or floor majority vote. When quiet hours are not in effect, courtesy hours remain in place.

Designated Quiet Halls shall observe quiet hours at all times.

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Author: Residence Life

Rationale:

  • to support students in governing their own residential community by allowing flexibility and autonomy in establishing quiet/courtesy hours;
  • to ensure a respectful living environment.

Residency Policy

All students are required to room in college residences and to board with college dining. Exceptions to this policy are granted for the very few students who: are 24 years of age or older by September 1; have a child(ren) who lives with them; live with their families residing in the Grinnell area; are legally married (or legally partnered in a civil union) by the start of the fall semester; and/or are among a limited number of seniors and third-year students who request to live off campus and have been granted permission by the Department of Residence Life.

Permission to live in non-college housing must be obtained from the Department of Residence Life each academic year. Students should not sign a lease until permission to live in non-college housing has been obtained. Students who move out of the residence halls without written permission from the Department of Residence Life are held financially responsible for room and board.

The ability of students to live in college-owned properties is predicated on the expectation that students are engaged in the academic experience, which includes regularly attending classes.  Students who have stopped attending classes may be at risk of removal from their campus residence.

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Author: Residence Life

Rationale:

  • to create an intensely residential learning environment;
  • to inform students of their eligibility to live off campus.

Student Rights and Responsibilities in Residence Halls and College-Owned Housing

Grinnell College students are guaranteed certain rights by the College. With rights, come responsibilities.

Students' Rights

The following student rights are recognized by the College and help guarantee equal and fair procedural practices by the College student conduct system in response to complaints of student's rights violations.

The Use of Residence Hall Rooms

  1. Each student has the right to use the room assigned to them by the Department of Residence Life for studying or sleeping at any time during the academic year while the halls are open.
  2. Each student is entitled to a reasonably quiet atmosphere for academic success and peace of mind. When necessary, official quiet hours and penalties for violation are determined through a hall or floor majority vote. Even when quiet hours are not in effect, courtesy hours remain in place. Enforcement is largely the responsibility of each student. A student who is disturbed by the violation of quiet or courtesy hours and the resulting discomfort should inform the individual causing the problem. If the problem continues, the student should consult the House Coordinator, Community Advisor, or Residence Life Coordinator. Judicial Council may hear cases involving the violation of mediated agreements.
  3. Provided that the rights of roommate(s) and/or hallmates to study or sleep are not violated, students may use their rooms for social or recreational purposes.
  4. Each student has the right of assigned occupancy. Students cannot exert pressure on roommate(s) to move. Students who exert pressure on a particular student to seek a new room assignment may be reassigned to another room by the Director of Residence Life. The College reserves the right to make essential changes in room assignments at any time during the academic year.
  5. Each resident has the right to require that no person, other than those assigned by the Department of Residence Life, take up residence in their room.
  6. Each resident has the right to expect general cooperation from their roommate(s) including cooperation from roommate(s) regarding the use of the room for recreational and social purposes.
  7. Each resident, in cooperation with their roommate, has the right to visitation by guests of any gender in the room, in accordance with the procedures stipulated in this on-line Student Handbook.
  8. Non-students are not allowed to stay in College-owned housing for more than eight days per semester and need to be registered as guests of the student host.
  9. Students living in rooms with vacancies should expect that the vacancy will be filled. Staff from the Department of Residence Life reserve the right to assign students to any open spaces in the residence halls and houses at any time during the semester or College break periods.

Privacy of Student Rooms

Each resident has the right of privacy within their own room. But, under certain circumstances, the right to privacy is waived.

Exceptions To Privacy

  • Grinnell College is required to follow all state, federal, and local laws. Adhering to these laws may supersede a student's right to privacy in their room.
  • When College staff reasonably fear harm to life, safety, health, or property, entrance to and/or an administrative search of a student's room may be conducted by College staff (e.g., Campus Safety, Student Affairs dean on-call, RLC on-call) without notice.
  • During break periods College staff has the right, without advance notice, to enter a student's room for routine maintenance and inspection.
  • When College staff have entered a student's room and find items that violate state, federal, or local laws, the items (including but not limited to: firearms, fireworks, weapons, explosives, drug paraphernalia, illegal drugs, etc.) will be confiscated  by the Grinnell Police Department. Campus conduct and/or civil charges may be filed by College officials. Similarly, Grinnell Police Department officers, depending on the facts and circumstances, may file criminal charges against a student who possesses the above mentioned items.
  • When there are sufficient grounds* to believe that a theft of personal, College, or organizational property has occurred, the injured party or representatives--in the case of College or organizational--in lieu of contacting the civil authorities, may access the student's room, locker, or automobile with prior notice.

*Sufficient grounds exist when, in a signed and dated statement, it is shown that: The signer saw in another person's room an item of identical description to that stolen and had strong reason to believe that it either wasn't there before the theft or that the item stolen was unique. Or the signer saw a person carrying an item of identical description at about the same time the theft purportedly took place. The search may be of a third party's room only if the signer saw the alleged thief taking the item into another room. Or the signer saw a person, in the immediate vicinity where the theft took place, carrying a wrapped or covered item of the same size and bulk as that of the stolen property. The search may be of a third party's room only if the signer saw the alleged thief taking the item into another room. Or there is other evidence submitted by the signer(s) that, in the eyes of the Judicial Council members, is equally as strong as those cited above.

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Author: Residence Life

Rationale:

  • to inform residents of the bathroom voting procedure(s);
  • to allow flexibility in meeting the needs of the floor community in regards to bathroom use.

Student Housing Responsibilities

Individual Room Responsibilities

  1. Each student is responsible for the cleanliness and upkeep of their own room and the college furnishings that belong in the room.
  2. Each student is responsible for their actions in their assigned room. Additionally, by extension of the guest policy, students are responsible for the actions of their guests (registered or not) and/or other students in their rooms. Residents who are present in their own room when policy or laws are being violated by roommates or guests, or knowingly allow such activities to occur, may be held implicitly responsible even if not participating in said behaviors.
  3. Each student who lives in College-owned residences is assigned to a clean, inventoried room, with furniture arranged in an orderly manner. Each room is equipped with a study desk and chair, chest of drawers, or combination desk and chest, mirror, bed with innerspring mattress (36" by 81"), and mattress cover. The floors are made of either wood, linoleum, or tile. Rugs or carpeting and additional small furniture items may be used in the student room. Each window in student rooms is equipped with draperies hung from traverse rods. When moving from the room, the student should leave the room in the same condition in which the student received the room. Students not leaving a clean and orderly room with all inventoried furniture will be billed/charged/fined accordingly.
  4. Report damage to the room and/or furnishings to the RLC or student staff immediately.
  5. Limitations placed on the room:
  • Wall decorations - Pictures, posters, and other decorations may be mounted on the walls with tape, push pins, or removable hooks (such as Command brand hooks).  Any significant holes or peeled paint visible after decorations are removed may result in a charge for repainting the room at the end of the academic year. Decorations may not cover windows or obstruct any other fire safety access point.
  • The display of alcohol bottles, advertising, or signage in windows or viewable in or from public spaces is not permitted
  • Painting student rooms and common areas - Students may not paint their own rooms or common areas of the residence halls or houses. Students who paint their rooms will be charged a minimum $100 fine plus labor and materials costs.
  • College furnishings - Students may not move College furnishings from one student room to another, or from lounges, recreation areas, and dining halls, without permission from appropriate Student Affairs staff members. College-owned furniture may not be taken to the sun decks, loggia, porches, or any outside areas.
  • Stacking of college furniture - Stacking of furniture, except beds, is not permissible. Students are encouraged to use beds in assembled condition. The College does not store inventoried furniture.
  • Lofting of beds - The College contracts with a company, Bedloft.com, to offer loft rentals in North, South, and East campuses.  These rentals are pre-built in student rooms before their arrival.  Information on ordering loft rentals is sent to students in the summer, and instructions for the end of the year is sent in May.  Students are permitted to bring their own lofts purchased elsewhere, but the College advises against it and the student assumes all responsibility for injuries and/or damages.
  • Electrical equipment - Electrical appliances that are not permitted in the residence halls include but are not limited to: electric blankets, cooking and heating equipment, heat lamps, halogen lamps, kegerators, deep freezers, evaporative coolers, space heaters (with the exception of those provided by Facilities Management in heating emergencies) and window air conditioners.  If these items are found, the College reserves the right to confiscate them due to electrical and fire safety concerns.  Standard household microwaves under 1000 watts are permitted, and small refrigerators under 4.6 cubic feet are also permitted.
  • Air conditioners - Students needing air conditioning for a medical accommodation must submit documentation of said medical condition through the office of Disability Resources and Assistive Technology.  If approved, the student would be pre-placed in an air-conditioned residence hall (or the student could opt to purchase their own stand-alone air-conditioning unit, which would be installed by Facilities Management).  If a student is approved for air conditioning after the deadline has passed, space in an air-conditioned residence hall cannot be guaranteed.  In that case, a student would be permitted to purchase their own stand-alone air-conditioning unit, and Facilities Management must install the unit.  When an unapproved air-conditoning unit is discovered, Facilities Management will remove the air conditioner and the student will be billed $50.
  • Radio aerials - Permission to install radio aerials must be obtained from the Director of Facilities Management.

Floor/Hall/House Responsibilities of Each Student

Floor, hall, and house members are collectively responsible for the cleanliness and upkeep of the common areas. Common areas are considered to be those areas generally accessed by the residents of a floor, hall, or house, such as kitchens, living rooms, bathrooms, hallways, etc.

  1. Common areas are clean and orderly when students arrive on campus. Students are responsible for leaving common areas in their original clean and orderly condition when leaving campus.
  2. Report damages to common areas and furnishings to the Residence Life Coordinator.
  3. Stairwells and hallways must remain completely clear at all times. No personal items (or College-owned furniture) may be placed in the hallways, stairway, or other common areas.
  4. Individuals who are identified/responsible for violating these expectations are billed for damages, charges and fines. Residents are released of community damage charges when individuals take responsibility. Depending upon the common area in question, charges and appropriate fines are divided equally among the members listed officially for the particular floor, hall, or house.
  5. The Director of Residence Life may directly charge the students even when they deny responsibility for damages. Depending on the circumstances, the incident may be taken to Judicial Council.
  6. Electrical appliances may be used in kitchenettes within reason, but appliances must be unplugged after each use.
  7. With the exception of chalk boards and dry erase boards, College property is not an appropriate medium for drawing, painting, or writing. The use of College property for such purposes without permission from appropriate Student Affairs staff members is considered vandalism.

Waste Reduction

Residence Hall Recycling

Each residence hall has blue containers for all recyclable materials, which can be intermingled due to "single-stream" recycling.  Recycling guidelines are clearly posted in recycling areas to help avoid contamination. Recycling areas are not "trash" or "donation" areas.

Personal Belongings

Grinnell College is committed to provide a sustainable move-in and move-out process. Students are responsible for what they bring to campus and what they acquire throughout the year. Be aware when items are purchased that students are responsible for dealing with the items at the end of the year. It is imperative to consider alternatives to simply throwing away items that are not taken home. This could include taking items to Goodwill, Second Mile, or another second-hand shop; recycling; or simply not buying the item in the first place.